Kansas Sampler Festival
Welcome to Leavenworth County
Facts at a Glance
VENDOR/EXHBITOR General Information
Sponsors 2010
MEDIA ROOM
Food Vendor Criteria & Fees
Exhibitor/Vendor Criteria & Fees
Entertainer / Historic Performer Criteria
Kansas Authors / Artists Criteria
Group Tent Leader Contact Info
Lodging Information
FESTIVAL PHOTOS 2009
PURPOSE & CRITERIA
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Festival Purpose, Criteria & Exhibitor Information
The primary purpose of the Kansas Sampler Festival is to provide the public a sample of what there is to see, do, hear, taste, buy, and learn in the state.
The reason for rotating the festival is to give exhibitors statewide exposure, to give the public in every part of the state a chance to experience the festival, and to give each host city a chance to showcase themselves to a statewide audience.
EXHIBITOR CRITERIA
NOTE: The criteria statements explain what is allowable and what is not. We apologize for the heavy tone of what is not eligible. However, it is clear that the festival is much more effective and more enjoyable for all if everyone follows the criteria. This festival has a purpose that can more successfully be achieved with everyone following the rules. Remember, there is much space allowed for creativity within the rules!
No booth refunds will be given in the event of inclement weather and refunds for booth cancellations will only be given through March 31, 2010.
TRAVEL and TOURISM EXHIBITORS (non-group tent)
The regular, or non-group, tents are for travel and tourism exhibitors not involved in a Group Tent. Typically the festival host assigns booths geographically with a tent lay-out of two side rows and a middle row.
Those eligible for this tent are local attractions that also include locally-owned cafes and bed-and-breakfasts. These displays must be about a place that tells the story of the rural culture of a place: architecture, art, commerce, cuisine, customs, geography, history, and people. Locally-owned stores may be included in a community display to show what kind of shopping opportunities are offered in a town.
NOT ELIGIBLE:
WINE/BEER EXHIBITORS
Those eligible for this tent are Kansas Wineries and/or Microbreweries that are currently in business, are open to the public and encourage the education of visitors about their product.
Wine/beer sales on the festival grounds are pending. A special city ordinance will allow small samples to be dispensed to visitors attending the festival.
Arrangements with local liquor stores to sell your product during the festival dates is allowed and encouraged.
The standard exhibitor booth size is a 10 foot (wide) by 8 foot (deep) grassy space under a large canvas tent.
All wine and microbrewery exhibitors serving samples will be located together in one tent.
Chairs: $1
Electricity (110v): $20
Add'l festival passes: $4
The reason for rotating the festival is to give exhibitors statewide exposure, to give the public in every part of the state a chance to experience the festival, and to give each host city a chance to showcase themselves to a statewide audience.
EXHIBITOR CRITERIA
NOTE: The criteria statements explain what is allowable and what is not. We apologize for the heavy tone of what is not eligible. However, it is clear that the festival is much more effective and more enjoyable for all if everyone follows the criteria. This festival has a purpose that can more successfully be achieved with everyone following the rules. Remember, there is much space allowed for creativity within the rules!
No booth refunds will be given in the event of inclement weather and refunds for booth cancellations will only be given through March 31, 2010.
TRAVEL and TOURISM EXHIBITORS (non-group tent)
The regular, or non-group, tents are for travel and tourism exhibitors not involved in a Group Tent. Typically the festival host assigns booths geographically with a tent lay-out of two side rows and a middle row.
Those eligible for this tent are local attractions that also include locally-owned cafes and bed-and-breakfasts. These displays must be about a place that tells the story of the rural culture of a place: architecture, art, commerce, cuisine, customs, geography, history, and people. Locally-owned stores may be included in a community display to show what kind of shopping opportunities are offered in a town.
NOT ELIGIBLE:
- Service companies like insurance companies and health distributors
- Schools, churches, government and military unless some historical aspect of a building is being promoted (in that case no religious or enrollment information may be distributed).
- Home based businesses.
- Social organizations like Rotary, Kiwanis, Lions, etc. HOWEVER these groups are encouraged to be a sponsor, volunteer or have a food booth to raise funds for their group. No organizational materials may be distributed.
- National franchise attractions, including lodging or restaurants.
- Political booths are also not allowed.
Exhibitors in the travel tents should have creative informational displays that enthusiastically tell the story of their Kansas community attractions in a manner that will encourage the public to visit.
Sale items are discouraged though one item at a time can be put out, per approval of host (additional fee of $25 for this).
FEES FOR TRAVEL and TOURISM EXHIBITORS
Booth fee/size: $130 for a 10 x 8 space
Tables (6' or 8'): $8
Chairs: $1
Electricity (110v): $20
Add'l festival passes: $4
Add'l $25 if one product item sold
* Each booth registration receives 4 passes (good for two people for both days of festival) and 2 parking permits. Handicapped parking permits are available upon request. EXHIBITORS IN THIS CATEGORY WILL BE HOUSED TOGETHER IN A TENT PROVIDED BY THE FESTIVAL HOST
ADDITIONAL VENDOR INFORMATION:
KANSAS MERCANTILE TENT (also known as the Kansas Products tent)
All products sold in this tent must be made and produced in Kansas by the exhibitor or have some close association to the exhibitor. The product should be unique to the individual or business and not be a replication of a franchise item. Also, the product should be for sale in a retail store. The producer should encourage travel to this store, as well. Packaged food products are especially encouraged. Demonstrations and telling the story of your business is encouraged.
There will be a limited amount of space so exhibitors in this tent will be juried. Registering does not guarantee acceptance into the show. Applications for this tent are due by December 31 and are contacted by mid-January of their acceptance. NOTE! You can still register anytime after this date and will be contacted shortly after your registration is received to let you know of your acceptance. After January 31, you may not be listed in the official program guide if accepted. However, all vendors are listed in the day program handed out at the festival.
Also, designated observers will be examining exhibit booths during the festival to make sure the products displayed meet the criteria. If they don't, the observer may ask the vendor to remove the product or entire display (no refund). Exhibitors are responsible for paying sales tax.
FEES FOR KANSAS MERCANTILE VENDORS
Booth fee/size: $155 for a 10 x 8 space
Tables (6' or 8'): $8
Chairs: $1
Electricity $20 ((110v); $40 (220v)
Add'l festival passes: $4
* Each booth registration receives 4 passes (good for two people for both days of festival) and 2 parking permits. Handicapped parking permits are available upon request. EXHIBITORS IN THIS CATEGORY WILL BE HOUSED IN A TENT PROVIDED BY THE FESTIVAL HOST:
* Items made just for arts-and-craft shows are not eligible.
GROUP TENTS
Pre-formed groups (tourism regions, alliances) may request Group Tent status. A Group Tent may design their own layout, may mix and match Kansas travel and tourism booths with Kansas product booths, and may also have entertainers in the tent. Group tents may choose a theme. Everyone in this tent must fill out a form entitled: 1) Group Tent Travel and Tourism Exhibitor or 2) Group Tent Kansas Products Exhibitor.
GROUP TENT SIZES, BOOTH SPACES AND FEES:
TABLES/CHAIRS/ELECTRICITY/PASSES ARE ADDITIONAL:
Tables (6' or 8'): $8
Chairs: $1
Electricity $20 ((110v)
Add'l festival passes: $4
* Each booth registration receives 4 passes (good for two people for both days of festival) and 2 parking permits. Handicapped parking permits are available upon request.
PRODUCTS SOLD IN GROUP TENTS
Those who promote a Kansas product are eligible to set up a booth in a Group Tent if the pre-formed group chooses to include products in their group display scheme and if the product exhibitor is a member of that group alliance or is approved by the group. These product exhibitors must meet the same criteria as those exhibitors in the Kansas Mercantile tent. Travel and tourism exhibitors that choose to sell one item must also meet the criteria as stated in under the Kansas Mercantile tent criteria.
Booth fee/size: Fee will be determined by the Group Tent for a 10 x 8 space
NOTE: An additional $25 will be charged on top of the Group Tent fee for product vendors. (example: Booth fee-$130 + product vendor fee-$25 = $155) Please contact your group tent leader for more information. To determine who the group tent leader is for your area/region please contact WenDee LaPlant, wendee@kansassampler.org or 620-585-2374.
Tables (6' or 8'): $8
Chairs: $1
Electricity (110v): $20
Add'l festival passes: $4
* Each booth registration receives 4 passes (good for two people for both days of festival) and 2 parking permits. Handicapped parking permits are available upon request.
Sale items are discouraged though one item at a time can be put out, per approval of host (additional fee of $25 for this).
FEES FOR TRAVEL and TOURISM EXHIBITORS
Booth fee/size: $130 for a 10 x 8 space
Tables (6' or 8'): $8
Chairs: $1
Electricity (110v): $20
Add'l festival passes: $4
Add'l $25 if one product item sold
* Each booth registration receives 4 passes (good for two people for both days of festival) and 2 parking permits. Handicapped parking permits are available upon request. EXHIBITORS IN THIS CATEGORY WILL BE HOUSED TOGETHER IN A TENT PROVIDED BY THE FESTIVAL HOST
ADDITIONAL VENDOR INFORMATION:
- Set up for vendors begins the Friday before the festival at 1:00 p.m. and ends at 7:00 p.m. Set up time is also available on Saturday from 7:00 a.m. - 9:00 a.m.
- Tear down begins at 4:01 p.m. on Sunday when the festival ends.
KANSAS MERCANTILE TENT (also known as the Kansas Products tent)
All products sold in this tent must be made and produced in Kansas by the exhibitor or have some close association to the exhibitor. The product should be unique to the individual or business and not be a replication of a franchise item. Also, the product should be for sale in a retail store. The producer should encourage travel to this store, as well. Packaged food products are especially encouraged. Demonstrations and telling the story of your business is encouraged.
There will be a limited amount of space so exhibitors in this tent will be juried. Registering does not guarantee acceptance into the show. Applications for this tent are due by December 31 and are contacted by mid-January of their acceptance. NOTE! You can still register anytime after this date and will be contacted shortly after your registration is received to let you know of your acceptance. After January 31, you may not be listed in the official program guide if accepted. However, all vendors are listed in the day program handed out at the festival.
Also, designated observers will be examining exhibit booths during the festival to make sure the products displayed meet the criteria. If they don't, the observer may ask the vendor to remove the product or entire display (no refund). Exhibitors are responsible for paying sales tax.
FEES FOR KANSAS MERCANTILE VENDORS
Booth fee/size: $155 for a 10 x 8 space
Tables (6' or 8'): $8
Chairs: $1
Electricity $20 ((110v); $40 (220v)
Add'l festival passes: $4
* Each booth registration receives 4 passes (good for two people for both days of festival) and 2 parking permits. Handicapped parking permits are available upon request. EXHIBITORS IN THIS CATEGORY WILL BE HOUSED IN A TENT PROVIDED BY THE FESTIVAL HOST:
* Items made just for arts-and-craft shows are not eligible.
GROUP TENTS
Pre-formed groups (tourism regions, alliances) may request Group Tent status. A Group Tent may design their own layout, may mix and match Kansas travel and tourism booths with Kansas product booths, and may also have entertainers in the tent. Group tents may choose a theme. Everyone in this tent must fill out a form entitled: 1) Group Tent Travel and Tourism Exhibitor or 2) Group Tent Kansas Products Exhibitor.
GROUP TENT SIZES, BOOTH SPACES AND FEES:
30'x60' and number of 10'x8' booth
spaces per tent is 12 - fee is $1560 (tax incl)
NO MIDDLE AISLE
NO MIDDLE AISLE
30'x80' and number of 10'x8' booth spaces per tent is 16 - fee is $2080 (tax incl)
NO MIDDLE AISLE
30'x90' and number of 10'x8' booth spaces per tent is 18 - fee is $2340 (tax incl)
NO MIDDLE AISLE
40'x60' and number of 10'x8' booth spaces per tent is 16 - fee is $2080 (tax incl)
40'x80' and number of 10'x8' booth spaces per tent is 22 - fee is $2860 (tax incl)
40'x100' and number of 10'x8' booth spaces per tent is 28 - fee is $3,640 (tax incl)
NOTE: Other tent sizes are available upon request.
TABLES/CHAIRS/ELECTRICITY/PASSES ARE ADDITIONAL:
Tables (6' or 8'): $8
Chairs: $1
Electricity $20 ((110v)
Add'l festival passes: $4
* Each booth registration receives 4 passes (good for two people for both days of festival) and 2 parking permits. Handicapped parking permits are available upon request.
PRODUCTS SOLD IN GROUP TENTS
Those who promote a Kansas product are eligible to set up a booth in a Group Tent if the pre-formed group chooses to include products in their group display scheme and if the product exhibitor is a member of that group alliance or is approved by the group. These product exhibitors must meet the same criteria as those exhibitors in the Kansas Mercantile tent. Travel and tourism exhibitors that choose to sell one item must also meet the criteria as stated in under the Kansas Mercantile tent criteria.
Booth fee/size: Fee will be determined by the Group Tent for a 10 x 8 space
NOTE: An additional $25 will be charged on top of the Group Tent fee for product vendors. (example: Booth fee-$130 + product vendor fee-$25 = $155) Please contact your group tent leader for more information. To determine who the group tent leader is for your area/region please contact WenDee LaPlant, wendee@kansassampler.org or 620-585-2374.
Tables (6' or 8'): $8
Chairs: $1
Electricity (110v): $20
Add'l festival passes: $4
* Each booth registration receives 4 passes (good for two people for both days of festival) and 2 parking permits. Handicapped parking permits are available upon request.
WINE/BEER EXHIBITORS
Those eligible for this tent are Kansas Wineries and/or Microbreweries that are currently in business, are open to the public and encourage the education of visitors about their product.
Wine/beer sales on the festival grounds are pending. A special city ordinance will allow small samples to be dispensed to visitors attending the festival.
Arrangements with local liquor stores to sell your product during the festival dates is allowed and encouraged.
The standard exhibitor booth size is a 10 foot (wide) by 8 foot (deep) grassy space under a large canvas tent.
All wine and microbrewery exhibitors serving samples will be located together in one tent.
FEES FOR WINE/BEER EXHIBITORS
10' by 8' booths - $130 each
NOTE: If wine/beer sales are allowed then the booth fee will increase by $25
Tables (6' or 8'): $8
Chairs: $1
Electricity (110v): $20
Add'l festival passes: $4
FREE STANDING / DEMONSTRATOR EXHIBIT CRITERIA
Free-standing exhibits must tell the story of one of the rural culture elements: architecture, art, commerce, cuisine, customs, geography, history, or people. Only exhibits that cannot fit in an exhibit tent will be considered for free standing status. A Plains Indian teepee, Kansas stone carvers and blacksmiths, antique cars, and an antique fire truck are examples of free-standing exhibits. The free-standing exhibits must be set up and staffed for the entire festival schedule with an exception only for weather or host approval. All free-standing exhibits must register.
FREE STANDING EXHIBITOR - DEMONSTRATOR FEES:
Demonstration and handing out information: $50
Demonstrating and selling product: $155
Tables (6' or 8'): $8
Chairs: $1
Electricity (110v): $20
Add'l festival passes: $4
* Each registration receives 4 passes (good for two people for both days of festival) and 2 parking permits. Handicapped parking permits are available upon request.
EXHIBITORS ON THE EDGE
If you aren't sure if your attraction, product, performing group, free-standing exhibit, or food concession meets the standard of the Kansas Sampler Festival please contact the local host or the Kansas Sampler Foundation at 620.585.2374, wendee@kansassampler.org or marci@kansassampler.org.
978 Arapaho Rd
Inman, KS 67546
Phone: 620-585-2374
Phone: 620-585-2374